Employer: Magnus Management Group
Department: US Department of Agriculture (USDA)
Clearance: Secret
Location: Arlington, VA.
Telecommute: On-site
Position Type: Full time, W-2 employee of Magnus Management Group (40 hrs. a week)
Contract length: 5 years
Administrative Support / Receptionist
Minimum Qualifications
- 1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
- High School diploma required, higher education preferred
- All personnel under this contract must meet or exceed the following minimum qualifications:
- Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Communication & Front‑Desk Support
- Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
- Ability to manage the receptionist area
- Effective written and verbal communication skills for interacting with various individuals
Mail & Records Handling
- Experience collecting, sorting, and distributing incoming mail
- Ability to maintain records of receipt, mailing dates, and other required information
- Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
Scheduling & Guest Support
- Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests
Document & Office Support
- Experience creating and distributing correspondence, reports, and other documents
- Experience providing general office support like various administrative tasks, data entry, filing, and customer service
Facilities & Conference Room Support
- Experience with upkeep and setting up of all conference and training rooms
Technical & IT Proficiency
- Proficiency in office software and equipment
Task & Problem Management
- Ability to manage multiple tasks and prioritize effectively
Physical Requirements
- Physical ability to move large number of files and/or file boxes
Magnus Management Group LLC is an ISO 9001, ISO 27001, ISO 20000, ISO56002 and CMMI Level 3 (SVC) + SSD certified, and agile Highly Adaptive Cybersecurity Services (HACS) qualified Woman Owned Small Business (WOSB) as evaluated by US General Services Administration (GSA) cyber Subject Matter Experts (SMEs). Our experience and investments in quality and certification of our expertise has refined our mission support, information technology, information management, management consulting and cybersecurity solutions by supporting highly complex Information Technology (IT) environments.
