The Business Operations & Recruiting Executive is responsible for daily operations, member services, and sales support at NXTKey Chamber while managing recruiting activities for Magnus Management Group LLC’s federal government business.
This role combines a visible, customer-facing presence at the facility with full-lifecycle recruiting for active federal contracts and proposal opportunities. The successful candidate will deliver a professional member experience, help convert workspace inquiries into clients, and develop qualified candidate pipelines aligned with federal staffing requirements.
Essential Responsibilities
Magnus Federal Programs: Contract & Proposal Recruiting
· Serve as a primary recruiter for Magnus Management Group LLC’s federal government business, supporting active contract staffing and proposal/capture recruiting.
· Partner with program managers, proposal teams, and leadership to understand labor categories, required qualifications, staffing timelines, and candidate evaluation criteria.
· Develop sourcing strategies and identify, screen, interview, qualify, and present candidates against contract and proposal requirements.
· Assess and document candidate alignment with required experience, education, certifications, work location, availability, and any specified clearance requirements.
· Manage candidate communications and compensation discussions within approved ranges.
· Coordinate letters of commitment, offer documentation, and onboarding handoffs with authorized leadership and support teams.
· Build and maintain candidate pipelines for recurring federal labor categories and anticipated staffing needs.
· Support rapid-turn proposal deadlines while maintaining clear communication about candidate availability and recruiting progress.
· Maintain accurate recruiting records, candidate documentation, pipeline updates, and status reports.
· Handle candidate, compensation, proposal, and business information with appropriate confidentiality.
NXTKey Chamber: Facility Operations, Member Services & Sales
· Manage day-to-day facility operations and serve as the primary on-site contact for members, visitors, prospective clients, vendors, and partners. Maintain a welcoming, organized, and professional environment across offices, shared workspaces, and meeting areas.
· Respond to inquiries about private offices, coworking and shared workspace, virtual office services, meeting facilities, and other offerings available through nxtkeychamber.com.
· Coordinate member onboarding, workspace and service administration, and routine member communications.
· Identify opportunities to improve member satisfaction, retention, occupancy, and facility utilization.
Qualifications
Required
· Experience in recruiting, workplace or facility operations, customer service, business operations, or a combination of related responsibilities.
· Ability to manage competing priorities across an active office environment and deadline-driven recruiting assignments.
· Strong written and verbal communication, interviewing, relationship-building, and follow-up skills.
· Confidence conducting facility tours, discussing service offerings, and supporting sales conversations.
· Strong organizational skills and attention to detail in maintaining records and coordinating handoffs.
· Proficiency with common office productivity tools and the ability to learn recruiting, customer relationship management, and facility administration systems.
· Sound judgment, discretion, and the ability to work independently while keeping leadership informed.
· Availability to work on-site during the stated schedule and accommodate additional operational needs.
